Newidiadau i reolau sefydlog ar gyfer sefydliadau iechyd (WHC/2025/007)

Statws:

Cydymffurfio.

Categori:

Llywodraethu.

Teitl:

Diwygiadau yn dilyn adolygiad interim o'r rheolau sefydlog enghreifftiol ar gyfer byrddau iechyd lleol, ymddiriedolaethau'r GIG ac awdurdodau iechyd arbennig yng Nghymru.

Dyddiad dod i ben / dyddiad adolygu:

Hydref 2025.

I'w weithredu gan:

• Cadeiryddion byrddau iechyd lleol.
• Cadeiryddion ymddiriedolaethau’r GIG.
• Cyfarwyddwyr llywodraethu corfforaethol / ysgrifenyddion bwrdd.

Angen gweithredu erbyn:

Yn unol ag amserlen y byrddau a’r pwyllgorau.

Anfonir gan:

Ceri Sullivan
Pennaeth Llywodraethu'r GIG
Y Grŵp Iechyd, Gofal Cymdeithasol a'r Blynyddoedd Cynnar

Enwau cyswllt yn Llywodraeth Cymru:

Ceri Sullivan
Pennaeth Llywodraethu'r GIG
Y Grŵp Iechyd, Gofal Cymdeithasol a'r Blynyddoedd Cynnar
(ceri.sullivan001@gov.wales)

Cyflwyniad a chefndir:

Rhaid i gyrff GIG yng Nghymru gytuno ar reolau sefydlog. Mae'r rhain, ynghyd â chyfres o gyfarwyddiadau ariannol sefydlog a chynllun penderfyniadau sy'n nodi'r penderfyniadau sydd wedi'u cadw i'r bwrdd; cynllun dirprwyo i swyddogion ac eraill; ac amryw o ddogfennau fframwaith eraill, yn nodi'r trefniadau y mae'r bwrdd, ei bwyllgorau, ei grwpiau cynghori a staff y GIG yn gwneud eu penderfyniadau ac yn ymgymryd â'u gweithgareddau yn unol â hwy. Dylai'r rheolau sefydlog fod yn seiliedig ar y model a bennwyd gan Lywodraeth Cymru ac y cytunwyd arno gan Ysgrifennydd y Cabinet dros Iechyd a Gofal Cymdeithasol.

Mae Ysgrifennydd y Cabinet dros Iechyd a Gofal Cymdeithasol wedi cytuno ar ddiwygiadau i'r dogfennau enghreifftiol canlynol:

• rheolau sefydlog enghreifftiol - byrddau iechyd lleol
• rheolau sefydlog enghreifftiol - ymddiriedolaethau'r GIG
• rheolau sefydlog enghreifftiol - awdurdodau iechyd arbennig  

Mae'r fersiynau diweddaraf o'r dogfennau enghreifftiol wedi'u cyhoeddi yn e-Lawlyfr Llywodraethu GIG Cymru a gellir eu gweld yma:

• Rheolau Sefydlog Enghreifftiol, Cadw a Dirprwyo Pwerau ar gyfer Byrddau Iechyd Lleol [Ionawr 2025]  (Saesneg yn unig)
• Rheolau Sefydlog Enghreifftiol, Cadw a Dirprwyo Pwerau ar gyfer Ymddiriedolaethau’r GIG [Ionawr 2025]  (Saesneg yn unig)
• Rheolau Sefydlog Enghreifftiol, Cadw a Dirprwyo Pwerau ar gyfer Addysg a Gwella Iechyd Cymru [Ionawr 2025] (Saesneg yn unig)
• Rheolau Sefydlog Enghreifftiol, Cadw a Dirprwyo Pwerau ar gyfer Iechyd a Gofal Digidol Cymru [Ionawr 2025] (Saesneg yn unig)

Mae crynodeb o'r diwygiadau interim ar gael yn y dogfennau amgaeedig.

Dogfennau amgaeedig:

Llythyr at gadeiryddion byrddau iechyd lleol, ymddiriedolaethau'r GIG ac awdurdodau iechyd arbennig yng Nghymru a'r diwygiadau gofynnol.

Ein cyf/Our ref: MA/JMHSC/0238/25
Cadeiryddion Byrddau Iechyd Lleol, Ymddiriedolaethau'r GIG ac Awdurdodau Iechyd Arbennig
29 Ionawr 2025

Annwyl gadeiryddion

Daeth Rheoliadau Byrddau Iechyd Lleol, Ymddiriedolaethau’r GIG ac Awdurdodau Iechyd Arbennig (Cyfansoddiad, Aelodaeth a Gweithdrefnau) (Diwygiadau Amrywiol) (Cymru) 2024 i rym ar 20 Ionawr 2025.

Roedd y Rheoliadau hyn yn diwygio Rheoliadau Byrddau Iechyd Lleol (Cyfansoddiad, Aelodaeth a Gweithdrefnau) (Cymru) 2009, Rheoliadau Ymddiriedolaeth Gwasanaeth Iechyd Gwladol Iechyd Cyhoeddus Cymru (Aelodaeth a Gweithdrefn) 2009, Rheoliadau Ymddiriedolaethau Gwasanaeth Iechyd Gwladol (Aelodaeth a Gweithdrefn) 1990 a Rheoliadau Addysg a Gwella Iechyd Cymru 2017.

Pwrpas y gwelliannau hyn yw sicrhau cysondeb yn ymwneud â’r:

(i) gofynion cymhwysedd ar gyfer cadeirydd, is-gadeirydd ac aelodau o’r Bwrdd nad ydynt yn swyddogion / cyfarwyddwyr gweithredol
(ii) darpariaethau sy'n ymwneud â phenodi swyddogion yn aelodau o fyrddau iechyd lleol
(iii) trefniadau ar gyfer penodi'r aelod undeb llafur i fyrddau iechyd lleol
(iv) amserlenni ar gyfer cyhoeddi agendâu a phapurau byrddau a phwyllgorau

O ystyried y gwelliannau hyn, mae angen gwneud diwygiadau i'r Rheolau Sefydlog Enghreifftiol, Cadw a Dirprwyo Pwerau ar gyfer Byrddau Iechyd Lleol, Ymddiriedolaethau'r GIG ac Awdurdodau Iechyd Arbennig gan ddefnyddio pŵer cyfarwyddo Gweinidogion Cymru yn unol ag Adran 12(3), Adran 19(1) ac Adran 23(1) o Ddeddf y Gwasanaeth Iechyd Gwladol (Cymru) 2006.

Mae'r gwelliannau a amlinellir yn Nogfen 1, a ddosbarthwyd gyda'r llythyr hwn, yn disodli'r rhai a gyhoeddwyd ar 23 Ebrill 2024 ac a gadarnhawyd yng Nghylchlythyr Iechyd Cymru WHC/2024/019. Bydd Cylchlythyr Iechyd Cymru newydd yn cael ei gyhoeddi i gadarnhau hyn.

Mae'n ofynnol i'ch Bwrdd ymgorffori a mabwysiadu'r adolygiad diweddaraf hwn i Reolau Sefydlog, Cadw a Dirprwyo Pwerau eich sefydliad.

Yn gywir,

Jeremy Miles AS/MS
Ysgrifennydd y Cabinet dros Iechyd a Gofal Cymdeithasol

Copi cyfarch:

Gweithwyr proffesiynol pennaeth byrddau iechyd lleol, ymddiriedolaethau GIG ac awdurdodau iechyd arbennig, cyfarwyddwyr llywodraethant neu ysgrifenyddion bwrdd byrddau iechyd lleol, ymddiriedolaethau GIG ac awdurdodau iechyd arbennig.

Amendments to the model standing orders and reservation and delegation of powers for local health boards, NHS trusts and special health authorities following the making of the Local Health Boards, NHS Trusts and Special Health Authorities (Constitution, Membership and Procedures) (Miscellaneous Amendments) (Wales) Regulations 2024.

The Local Health Boards, NHS Trusts and Special Health Authorities (Constitution, Membership and Procedures) (Miscellaneous Amendments) (Wales) Regulations 2024 came into force on the 20 January 2025.

These regulations amended the Local Health Boards (Constitution, Membership and Procedures) (Wales) Regulations 2009, The Public Health Wales National Health Service Trust (Membership and Procedure) Regulations 2009, The National Health Service Trusts (Membership and Procedure) Regulations 1990 and The Health Education and Improvement Wales Regulations 2017. As a result, the following amendments are required to:

Local health board model standing orders

1. Eligibility requirements

No amendments required.

2. Appointment of officer members

Section B – the local health board: membership of the local health board

Amend the highlighted text within the following paragraph, from:

1.1.1 The membership of the local health board shall be no more than 24 members comprising the chair, vice chair, non-officer members (appointed by the Minister for Health and Social Services), associate members, the chief executive (appointed by the board with the involvement of the Chief Executive, NHS Wales) and officer members (appointed by the board).

To:

1.1.1 The membership of the local health board shall be no more than 24 members comprising the chair, vice chair, non-officer members (appointed by the Minister for Health and Social Services), associate members, the chief executive (appointed by the board with the involvement of the Chief Executive, NHS Wales) and officer members (appointed by non-officer members of the board and the chief executive).

Section B – the local health board: officer members [to be known as executive directors]

Amend the highlighted text within the following paragraph, from:

1.1.3 A total of 9 (including the Chief Executive), appointed by the board, whose responsibilities include the following areas: medical; finance; nursing; primary care and community and mental health services; strategic and operational planning; workforce and organisational development; public health; therapies and health science. Executive directors may have other responsibilities as determined by the board and set out in the scheme of delegation to officers.

To:

1.1.3 A total of 9 (including the Chief Executive), appointed in accordance with the constitution, membership and procedures regulations, whose responsibilities include the following areas: medical; finance; nursing; primary care and community and mental health services; strategic and operational planning; workforce and organisational development; public health; therapies and health science. Executive directors may have other responsibilities as determined by the board and set out in the scheme of delegation to officers. 

3. Appointment of the trade union member to local health boards

Section B – the local health board: non officer members [to be known as independent members]

Amend the highlighted text within the following paragraph, from:

1.1.4 A total of 9, appointed by the Minister for Health and Social Services, including: an elected member of a local authority whose area falls within the local health board area; a current member or employee of a third sector organisation within the local health board area; a trade union official; a person who holds a post in a university that is related to health; and five other independent members who together have experience and expertise in legal; finance; estates; information technology; and community knowledge and understanding.

To:

1.1.4 A total of 9, appointed by the Minister for Health and Social Services, including: an elected member of a local authority whose area falls within the local health board area; a current member or employee of a third sector organisation within the local health board area; a nominated trade union official; a person who holds a post in a university that is related to health; and five other independent members who together have experience and expertise in legal; finance; estates; information technology; and community knowledge and understanding.

4. Publication of board agendas and papers

Section B – meetings: notifying and equipping board members

Amend the highlighted text within the following paragraph, from:

7.4.3 Board members shall be sent an agenda and a complete set of supporting papers at least 10 calendar days before a formal board meeting. This information may be provided to board members electronically or in paper form, in an accessible format, to the address provided, and in accordance with their stated preference. Supporting papers may, exceptionally, be provided, after this time provided that the chair is satisfied that the board’s ability to consider the issues contained within the paper would not be impaired.

To:

7.4.3 Board members shall be sent an agenda and a complete set of supporting papers at least 5 clear days before a formal board meeting. This information may be provided to board members electronically or in paper form, in an accessible format, to the address provided, and in accordance with their stated preference. Supporting papers may, exceptionally, be provided, after this time provided that the chair is satisfied that the board’s ability to consider the issues contained within the paper would not be impaired.

Section B – meetings: notifying the public and others

Amend the highlighted text within the following paragraph, from:

7.4.7 Except for meetings called in accordance with standing order 7.3, at least 10 calendar days before each meeting of the board a public notice of the time and place of the meeting, and the public part of the agenda, shall be displayed bilingually (in English and Welsh):

On the local health board’s website, together with the papers supporting the public part of the agenda; as well as through other methods of communication as set out in the local health board’s communication strategy.

7.4.8 When providing notification of the forthcoming meeting, the local health board shall set out when and how the agenda and the papers supporting the public part of the agenda may be accessed, in what language and in what format, such as, as Braille, large print, easy read, and so on.

To:

7.4.7 Except for meetings called in accordance with standing order 7.3, at least 10 calendar days before each meeting of the board a public notice of the time and place of the meeting, and the public part of the agenda, shall be displayed bilingually (in English and Welsh):

On the local health board’s website, together with the papers supporting the public part of the agenda; as well as through other methods of communication as set out in the local health board’s communication strategy.

7.4.8 When providing notification of the forthcoming meeting, the local health board shall set out when and how the agenda and the papers supporting the public part of the agenda may be accessed, in what language and in what format, such as, as Braille, large print, easy read, and so on. The agenda and papers will be made available to the public at least 5 clear days before each meeting of the board.

NHS trust model standing orders

1. Eligibility requirements

No amendments required.

2. Appointment of officer members

Not amendments required.

3. Appointment of the trade union member to local health boards

Not applicable.

4. Publication of board agendas and papers

Section B – meetings: notifying and equipping board members

Amend the highlighted text within the following paragraph, from:

7.4.3 Board members shall be sent an agenda and a complete set of supporting papers at least 7 [WAST and Velindre]/10 calendar [PHW] days before a formal board meeting. This information may be provided to board members electronically or in paper form, in an accessible format, to the address provided, and in accordance with their stated preference. Supporting papers may, exceptionally, be provided, after this time provided that the chair is satisfied that the board’s ability to consider the issues contained within the paper would not be impaired.

To:

7.4.3 Board members shall be sent an agenda and a complete set of supporting papers at least 5 clear days before a formal board meeting. This information may be provided to board members electronically or in paper form, in an accessible format, to the address provided, and in accordance with their stated preference. Supporting papers may, exceptionally, be provided, after this time provided that the chair is satisfied that the board’s ability to consider the issues contained within the paper would not be impaired.

Section B – meetings: notifying the public and others

Amend the highlighted text within the following paragraph, from:

7.4.7 Except for meetings called in accordance with standing order 6.3, at least 10 calendar days before each meeting of the board a public notice of the time and place of the meeting, and the public part of the agenda, shall be displayed bilingually (in English and Welsh):

On the trust’s website, together with the papers supporting the public part of the agenda; as well as through other methods of communication as set out in the trust’s communication strategy.

7.4.8 When providing notification of the forthcoming meeting, the trust shall set out when and how the agenda and the papers supporting the public part of the agenda may be accessed, in what language and in what format, such as, as Braille, large print, easy read, and so on. The agenda and papers will be made available to the public at least 5 clear days before each meeting of the board.

Special health authorities model standing orders

1. Eligibility requirements

No amendments required.

2. Appointment of officer members

No amendments required.

3. Appointment of the trade union member to local health boards

Not applicable.

4. Publication of board agendas and papers

For Health Education and Improvement Wales (HEIW)

Section B – preparing for meetings: notifying and equipping board members

Amend the highlighted text within the following paragraph, from:

6.4.3 Board members shall be sent an agenda and a complete set of supporting papers at least 7 calendar days before a formal board meeting. This information may be provided to board members electronically or in paper form, in an accessible format, to the address provided, and in accordance with their stated preference. Supporting papers may, exceptionally, be provided, after this time provided that the chair is satisfied that the Board’s ability to consider the issues contained within the paper would not be impaired.

To:

6.4.3 Board members shall be sent an agenda and a complete set of supporting papers at least 5 clear days before a formal board meeting. This information may be provided to board members electronically or in paper form, in an accessible format, to the address provided, and in accordance with their stated preference. Supporting papers may, exceptionally, be provided, after this time provided that the chair is satisfied that the board’s ability to consider the issues contained within the paper would not be impaired.

Section B – preparing for meetings: notifying the public and others

Amend the highlighted text within the following paragraph, from:

6.4.7 Except for meetings called in accordance with Standing Order 5.3, at least 7 days before each meeting of the board a public notice of the time and place of the meeting, and the public part of the agenda, shall be displayed bilingually (in English and Welsh):

On the HEIW website, together with the papers supporting the public part of the agenda; as well as through other methods of communication as set out in HEIW’s communication strategy.

6.4.8 When providing notification of the forthcoming meeting, HEIW shall set out when and how the agenda and the papers supporting the public part of the agenda may be accessed, in what language and in what format, such as Braille, large print, easy read, and so on.

To:

6.4.7 Except for meetings called in accordance with Standing Order 5.3, at least 7 days before each meeting of the board a public notice of the time and place of the meeting, shall be displayed bilingually (in English and Welsh):

On the HEIW website, as well as through other methods of communication as set out in HEIW’s communication strategy.

6.4.8 When providing notification of the forthcoming meeting, HEIW shall set out when and how the agenda and the papers supporting the public part of the agenda may be accessed, in what language and in what format, such as Braille, large print, easy read, and so on. The agenda and papers will be made available to the public at least 5 clear days before each meeting of the board.

Section B – meetings: notifying and equipping board members

Amend the highlighted text within the following paragraph, from:

For Digital Health and Care Wales (DHCW) 
7.4.3 Board members shall be sent an agenda and a complete set of supporting papers at least 7 calendar days before a formal board meeting. This information may be provided to board members electronically or in paper form, in an accessible format, to the address provided, and in accordance with their stated preference. Supporting papers may, exceptionally, be provided, after this time provided that the chair is satisfied that the board’s ability to consider the issues contained within the paper would not be impaired.

To:

7.4.3 Board members shall be sent an agenda and a complete set of supporting papers at least 5 clear days before a formal board meeting. This information may be provided to board members electronically or in paper form, in an accessible format, to the address provided, and in accordance with their stated preference. Supporting papers may, exceptionally, be provided, after this time provided that the chair is satisfied that the board’s ability to consider the issues contained within the paper would not be impaired.

Section B – meetings: notifying the public and others

Amend the highlighted text within the following paragraph, from:

7.4.7 Except for meetings called in accordance with standing order 7.3, at least 7 days before each meeting of the board a public notice of the time and place of the meeting, and the public part of the agenda, shall be displayed bilingually (in English and Welsh):

On the DHCW website, together with the papers supporting the public part of the agenda; as well as through other methods of communication as set out in DHCW’s communication strategy.

7.4.8 When providing notification of the forthcoming meeting, DHCW shall set out when and how the agenda and the papers supporting the public part of the agenda may be accessed, in what language and in what format, such as Braille, large print, easy read, and so on.

To:

7.4.7 Except for meetings called in accordance with standing order 7.3, at least 7 days before each meeting of the board a public notice of the time and place of the meeting, shall be displayed bilingually (in English and Welsh):

On the DHCW website, as well as through other methods of communication as set out in DHCW’s communication strategy.

7.4.8 When providing notification of the forthcoming meeting, DHCW shall set out when and how the agenda and the papers supporting the public part of the agenda may be accessed, in what language and in what format, such as Braille, large print, easy read, and so on. The agenda and papers will be made available to the public at least 5 clear days before each meeting of the board.